1 – Division Chief IV (Admin)

Employment Status: Permanent
Plantilla Item No.: 11
Job Grade: 12-7
Monthly Salary: PHP 97,904 + 2,000 PERA
Education: Master’s Degree
Experience: 4 years in position/s involving management and supervision
Training: 40 Hours of Relevant Training
Eligibility: Career Service (Professional)/Second Level Eligibility
Place of Assignment: ECC Head Office – Makati

 

REQUIRED CORE COMPETENCIES:

CORE COMPETENCIES

I. ACCOUNTABILITY (Expert)

Ability to assume responsibility for successfully accomplishing work objectives and delivering results, setting high standards of performance for self and others

  1. Guides others in achieving targets.
  2. Takes personal ownership of ECC’s success.
  3. Takes ownership for mistakes or missteps and refocuses efforts when necessary.
  4. Holds self and others accountable for reaching short- and long-term goals.

II. ORGANIZATIONAL AWARENESS AND COMMITMENT (Expert)

Ability to gain knowledge of ECC culture, systems, and pressures; understands the agenda and perspectives of others; recognizes and balances the interest of one’s department with those of other departments and the Agency, as well as the impact of decisions on each.

  1. Appropriately anticipates the political consequence of actions; considers the political environment when presenting ideas and taking actions; knows when to get input and build consensus.
  2. Demonstrates broad understanding of social and economic context within which ECC operates.
  3. Understands and anticipates the potential trend of the political environment and the impact this may have to the organization.

III. SERVICE EXCELLENCE (Expert)

Ability to recognize and create opportunities to meet and exceed the needs and expectations of both internal and external stakeholders of the organization. Inspires others to act at the highest level of honesty and integrity

  1. Actively supports the interests of the stakeholders when faced with multiple/various requests/concerns by making choices and setting priorities to meet their needs.
  2. Influences a culture of service to individual and team by modeling behavior that is stakeholder-centered and initiating structure to ensure excellent service to stakeholders.

 

LEADERSHIP COMPETENCIES

 I. BUILDING COLLABORATIVE AND INCLUSIVE WORKING RELATIONSHIP (Advance)

Ability to build a network of reciprocal, high trust, synergetic working relationship within the organization and across the government and relevant sectors. This involves the ability to leverage and maximize opportunities for strategic influencing within the organization and with external stakeholders.

  1. Builds and then leverages on collaborative partnerships and networks to deliver or enhance work outcomes
  2. Seeks opportunities to partner and transfer knowledge (e.g. by actively participating in trade shows, conference, meetings, forums, or seminars)

II. LEADING CHANGE (Advance)

Ability to generate genuine enthusiasm and momentum for organizational change. It involves engaging and enabling groups to understand, accept and commit to the change agenda. It also includes advancing and sustaining change..

  1. Constructs a change management plan in which one or more office systems and/or processes are affected either by change intervention conducted internally or by a third party consultant
  2. Defines an explicit vision for change
  3. Addresses employee concerns about change
  4. Takes efforts to deliver the message or vision for change to everyone affected

III. MANAGING PERFORMANCE AND COACHNG RESULTS (Advance)

Ability to create an enabling environment which will nurture and sustain a performance-based coaching culture. Effectiveness of this competency also includes strong focus on developing people for current and future needs, managing talent, promoting the value of continuous learning and development.

  1. Leads the organization by example and through coaching towards achievement of public service performance standards
  2. Tracks employees in meeting their performance objectives
  3. Provides training opportunities and success reinforcement for employees’ development
  4. Maintains two-way dialogue with supervisees about work and results
  5. Plans by determining objectives, priorities, activities and component feasibility, by predicting outcomes and establishing budgets
  6. Demonstrates confidence in conducting coaching and counseling sessions with staff

 IV. THINKING STRATEGICALLY AND CREATIVELY (Advance)

Ability to “see the big picture,” think multi-dimensionally, craft innovative solutions, identify connections between situations or things that are not obviously related, and come up with new ideas and different ways to enhance organizational effectiveness and responsiveness.

  1. Interprets the complex and volatile nature of the environment to the Commission or organization and adaptively moves it into a more strategic position where it can better address the challenges it faces both now and into the future
  2. Establishes and implements long-term objectives, goals, or projects that support the strategy
  3. Proactively prepares, modifies and reviews contingency strategy
  4. Balances the need to meet short-term goals and objectives with the long-term needs and strategies of the organization

 

TECHNICAL COMPETENCIES

I. COMPENSATION, WELFARE AND BENEFITS ADMINISTRATION (Expert)

Ability to establish and implement policies and procedures regarding the effective delivery/provision of benefits to all employees.

  1. Formulates and advocates benefits’ policies and systems on compensation, welfare and benefits administration
  2. Provides advice and leadership in the development of new employee benefits in line with government guidelines
  3. Ensures financial resources are allocated for the continuous implementation of employee benefits

II. MANPOWER ACQUISITION AND DEVELOPMENT (Expert)

Ability to institute and implement competency-based manpower planning and recruitment and selection as well as employee development policies, processes and systems.

  1. Develops and designs improvements to existing battery of recruitment and placement tools, methodologies, processes and procedures based on emerging technologies
  2. Sets guidelines for approval of training calendar for specific levels in the organization and other stakeholders
  3. Approves implementation of the regular conduct of structured training programs and workshops

 III. EMPLOYEE RELATIONS AND ACTIVITIES (Expert)

Ability to develop and implement programs/interventions that create and maintain conducive employer-employee working environment through various activities that promote and contribute to productivity, motivation and morale.

  1. Reviews, evaluates and approves recommendations to proposals for enhancement of existing policies and sanction schemes
  2. Responds to moderate to complex queries and manages all aspects of issues across the employee lifecycle such as disciplinary actions and performance management processes
  3. Formulates and champions policies and strategies on employee relations, grievance procedures, working conditions, and equal opportunities
  4. Liaises with external bodies to stay up to date in employee relations trends and practices

 IV. STRATEGIC HUMAN RESOURCE MANAGEMENT (Expert)

Ability to guide and align Human Resource Management concepts, principles, tactical planning, and best practices with the strategic and long term goals of the ECC.

  1. Builds, implements, and manages HR plans, policies, and programs that support employees across organization to achieve high performance and productivity.
  2. Provides guidance and direction on how to build the foundation for strategic advantage by creating an effective organizational structure and design, culture, employee value proposition, systems thinking, an appropriate communication strategy and preparing ECC for a changing landscape both internal and external that impacts the long-term goals and objectives of ECC.
  3. Influences strategic Human Resource Management by underpinning ECC’s Core Values, managing the social impact of business decisions, service to the Commission’s stakeholders, and improving the quality life of Employees, their family, and the community at large.

 V. WORKFORCE PLANNING (Expert)

Ability to understand and demonstrate knowledge of business strategy and human resource (HR) concepts, principles, and practices to effectively align the needs of ECC and its workforce and to design strategies that support leadership in planning for and obtaining the necessary resources to carry out its mission.

  1. Builds, implements and manages competency-based HR tools to help employees use competencies as appropriate to their roles (e.g., hiring, placement, assessment, development)
  2. Informs and educates staff about organizational competency gaps and how to develop individual development plans linked to competencies
  3. Establishes and manages processes and programs to manage the size of the organization’s workforce and facilitate resource alignment with areas of greatest importance to ECC’s mission

VI. LABOR RELATIONS (Expert)

Ability to understand and demonstrate knowledge of laws, rules, regulations, case law, principles, and practices related to negotiating and administering labor agreements in accordance with Civil Service Code or RA 6713.

  1. Develops and delivers briefings, legal documents, project papers, advisory options and arguments through oral and written communication
  2. Develops and provides regulatory advice and assistance on workforce relations matters such as work schedules, attendance, performance management, pay and benefits, etc. in accordance with Civil Service Code or RA 6713 and its Implementing Rules and Regulations

VII. EQUIPMENT, MATERIAL AND SUPPLY MANAGEMENT (Expert)

Ability to advise, review and coordinate the acquisition, loan, transfer and disposal of accountable property items per RA 9184 regulations and ECC property policies and procedures, and the ECC acquisition and property management processes.

  1. Reviews annual Procurement reports and direct changes to policies and procedure to reduce risk of property loss
  2. Oversees the implementation of plans, policies and procedures in managing equipment, materials and supplies of ECC

VIII. PROCUREMENT, PLANNING AND MANAGEMENT (Expert)

Ability to manage the process of acquiring goods and services necessary for the performance of the Commission’s mandate and goals complying with the requirements of RA 9184.

  1. Approves the APP and ensures its consistency vis-à-vis the approved yearly budget of the Commission
  2. Approves requests for procurement of supplies/equipment/services of different departments
  3. Plans and implements cost-cutting, internal control and austerity measures following the general principles and standards of procurement management and the provisions of RA 9184
  4. Processes service requests of different departments, with due consideration on importance/priorities based on set guidelines
  5. Promotes transparency and efficiency in the conduct of procurement procedures by streamlining policies and processes

IX. RECORDS MANAGEMENT (Expert)

Ability to establish a system of procedures in recording and safekeeping of documented information for ease of storage and retrieval.

  1. Develops and contributes to procedures, standards, practices for the identification, description, classification, organization, storage, protection, retention and disposition of records

X. GOVERNMENT AND DEPARTMENTAL POLICIES AND PROCEDURES (Expert)

Ability to understand and apply knowledge of government and departmental statutes, regulations, policies, and procedures.

  1. Provides advice and guidance concerning statutes, regulations, policies and procedures
  2. Ensures compliance of ECC to other government and departmental policies and procedures

XI. FACILITY AND BUILDING MAINTENANCE (Expert)

Ability to assess and coordinate the acquisition, use, and maintenance of facilities and building based on organizational goals, budget realities, and ECC guidance and requirements.

  1. Overall supervision in acquiring, using, and maintaining facility and building ensuring proper, prudent, efficient, and safe utilization of ECC property
  2. Initiates systems, policies, procedures on facility, equipment, and building maintenance based on organizational goals and objectives

XI. OCCUPATIONAL SAFETY AND HEALTH (Expert)

Ability to apply knowledge in Occupational Safety and Health Standards under Article 162 of the Labor Code of the Philippines with the objective of protecting every worker against the dangers of work hazards, i.e., injury, sickness or death, through safe and healthful working condition.

  1. Institutionalizes Occupational Safety and Health policies, objectives, and initiatives in accordance with Article 162 of the Labor Code
  2. Evaluates recommendations and acts on resolutions/adjudications as appropriate

XII. PROJECT/PROGRAM PLANNING AND MANAGEMENT (Expert)

Ability to plan, implement, monitor and evaluate projects/programs in order to achieve the set objectives within budget, time and quality limits. Ability to manage human, financial, information technology and material resources.

  1. Adapts quickly to changing situations and modifies project plans when necessary
  2. Can readily and accurately identify staff capabilities/availability in allocating resources for proposed assignment
  3. Tracks critical steps in projects to ensure completion within timeframe
  4. Identifies the skills of team members and analyzes the gaps in skills required to complete the tasks
  5. Identifies assumptions, risks, project milestones, and determines preliminary resources
  6. Uses program/project insights, experiences and evaluation results to improve and strengthen its management and implementation

 


Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and send a scanned copy to the email address below not later than July 25, 2024

  1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) and Work Experience Sheet which can be downloaded at www.csc.gov.ph;
  2. Performance rating in the present position for one (1) year (For Government Employees Only);
  3. Photocopy of certificate of eligibility/rating/license; and

QUALIFIED APPLICANTS are advised to send through email their application to:

Atty. Kaima Via B. Velasquez
Executive Director
4th and 5th Floors, ECC Bldg. 355 Sen. Gil Puyat. Ave., Makati City
[email protected]

APPLICATIONS WITH INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED.

“ECC is an equal employment opportunity employer. All employment is decided on the applicants’ qualifications, merit, and fitness to the position applied for. ECC does not tolerate discrimination based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, or any other basis covered by applicable laws.”