Notice of Vacancy

Posted on May 7, 2024

1 – Administrative Officer II

Employment Status: Permanent
Plantilla Item No.: 63-3
Job Grade: 10-1
Monthly Salary: PHP 36,619 + 2,000 PERA
Education: Bachelor’s Degree in Nursing or Social Work
Experience: 2 Years of experience in field or community work; has background in occupational safety and health; experience in organizing groups; and experience in providing psychosocial/emotional support to clients.
Training: 8 Hours of Relevant Training
Eligibility: R.A. 1080
Place of Assignment: ECC Regional Extension Unit IV – A – Laguna

REQUIRED CORE COMPETENCIES:
I. ANALYTICAL THINKING (Advance)
a) Identifies core issues and responds to them appropriately
b) Identifies and evaluates many possible causes of a problem
c) Extracts information from a variety of sources to assist in problem identification and solving
d) Synthesizes ideas and integrates information resulting in holistic versus fragmented perspective and action

II. INITIATIVE (Advance)
a) Initiates individual or group projects and takes responsibility for their success
b) Takes appropriate action to meet challenging goals, objectives, or business needs and assumes accountability before being asked to or before being forced to

III. PROFESSIONALISM (Advance)
a) Takes action to improve own abilities in line with career goals, including volunteering for “stretch” assignments and taking on additional responsibilities
b) Encourages others to maintain a positive attitude towards work, meeting tight deadlines and the needs of demanding stakeholders

ORGANIZATIONAL COMPETENCIES
I. EFFECTIVE COMMUNICATION SKILLS (Advance)
a) Demonstrates the ability to express complex concepts, thoughts, and ideas clearly and concisely for the understanding of all audiences
b) Tailors communication to the intended audience and uses appropriate tools and strategies to convey information
c) Paraphrases information to check understanding before drawing conclusions

II. EFFECTIVE INTERPERSONAL RELATIONS (Advance)
a) Develops relationships with the intent of achieving effective delivery of relevant services
c) Demonstrates diplomacy by approaching others about sensitive issues in a non- …..threatening way
b) Solicits feedback from peers and subordinates to evaluate work actions and decisions and strives to change if necessary
III. INTERNAL/EXTERNAL INSTITUTIONAL AWARENESS (Advance)
a) Understands the relationships between internal climate and external environment and leverages understanding to work performance
b) Accurately describes the issues and culture of external stakeholders; uses this information to achieve goals and initiatives
c) Supports the changing culture and methods of operating, if necessary, for the success of ECC

IV. PLANNING AND DELIVERING (Advance)
a) Anticipates potential issues and problems and creates contingency plan on required resources for the effective implementation of the project
b) Efficiently executes and completes projects within stated and agreed criteria involving people, time and budget resources

TECHNICAL COMPETENCIES
I. PROJECT/PROGRAM PLANNING AND MANAGEMENT (Advanced)
a) Identifies issues, critical tasks and potential risk areas
b) Sets direction and course of actions to reach objectives and goals
c) Identifies, evaluates, and implements measurement systems for ongoing and future projects
d) Delegates and leverages work, tasks and resources effectively
e) Respects and factors own and others’ existing projects to determine realistic timeframes
f) Breaks down projects into component tasks
g) Applies the concepts, principles and methods/techniques of planning and managing project/program resources
h) Monitors performance and evaluates results

II. BENEFICIARY PATIENT-CENTERED CARE (Advanced)
a) Understands and measures the quality of care in terms of structure, or the inputs into the system; process, or the interactions between ECC field health officers and beneficiary patients; and outcomes, or evidence about changes in beneficiary patient’s health status in relation to patient and community needs
b) Plans, develops and recommends interventions to change the process of care with the objective of improving care quality

III. BUILDING RELATIONSHIP WITH STAKEHOLDERS (Intermediate)
a) Makes a conscious effort to have informal or casual contacts with stakeholders, the Labor sector and related organization members, and other ECC-identified stakeholders; shows interest in their issues and activities that go beyond the workplace
b) Recognizes potential conflict of interest and work to reach a solution that is beneficial to both parties, ensuring continuous development of relationship

IV. GOVERNMENT AND DEPARTMENTAL POLICIES AND PROCEDURES (Advanced)
a) Maintains comprehensive working knowledge of related statutes, regulations, policies and procedures affecting ECC
b) Ensures work conforms to statutes, regulations, policies, and procedures and is completed within established timeframes

V. PRESENTING AND SPEAKING SKILLS (Intermediate)
a) Develops strategy for a specific audience
b) Develops structure that is flexible and flowing
c) Presents himself/herself to the audience with confidence by understanding and having mastery of the topic presented
d) Does research thoroughly on the topic

VI. OCCUPATIONAL SAFETY AND HEALTH (Advanced)
a) Reviews accident reports and acts on solutions/settlements agreeable to both worker/s and employer
b) Recommends policies and programs to ensure effective compliance to Occupational Safety and Health Standards

VII. TECHNICAL WRITING (Intermediate)
a) Documents research, abstracts, guides, or other useful information to serve as reference for similar and future research or study
b) Applies specific tools and knowledge in order to produce technical documentation
c) Knows how to ask questions to a specific audience in gathering data for survey on specific field research and is able to document, analyze, and come up with a written report.

1 – AUDIO VISUAL AIDS TECHNICIAN III

Employment Status: Permanent
Plantilla Item No.: 51-2
Job Grade: 7-5
Monthly Salary: PHP 23,094 + 2,000 PERA
Education: High school graduate or completion of relevant vocational/trade course
Experience: 2 Years of Relevant Experience
Training: 8 Hours of Relevant Training
Eligibility: Equipment Technician (MC 11, s. 1996 – Cat. II)
Place of Assignment: ECC Head Office – Makati

REQUIRED CORE COMPETENCIES:
I. ANALYTICAL THINKING (Intermediate)
a) Identifies the cause-and-effect relationship between two aspects of a situation
b) Separates situations into two parts: pros and cons
c) Sorts out a list of tasks in order of importance
d) Demonstrates the ability to determine if data gathered are accurate and meet stated objectives

II. INITIATIVE (Intermediate)
a) Takes action without being asked or required to do so
b) Confronts problems early and determines appropriate actions
c) Demonstrates self-starting qualities in relation to any objective or task set
d) Independently plans and executes own work to ensure completion of individual objectives

III. PROFESSIONALISM (intermediate)
a) Demonstrates trustworthiness by protecting sensitive or confidential information, following required procedures
b) Seeks guidance from immediate superiors on how to improve performance
c) Provides guidance on operations and technical issues to staff to ensure accurate and timely production of outcome or results
d) Manifests positive disposition despite heavy workload, working hours or unusual challenges encountered in the workplace

ORGANIZATIONAL COMPETENCIES
I. EFFECTIVE COMMUNICATION SKILLS (Intermediate)
a) Probes to understand unexpressed or poorly expressed thoughts, concerns or feelings
b) Reads body language and other non-verbal cues accurately and uses that understanding to structure and give appropriate responses
c) Provides adequate, accurate and relevant information to stakeholders within and outside the organization

II. EFFECTIVE INTERPERSONAL RELATIONS (Intermediate)
a) Cooperates and works to gain support and commitment from others when performing tasks
b) Recognizes and manages difficult relationships
c) Demonstrates an ability to understand and interpret individuals’ concerns, motives and feelings, and recognizes strengths and limitations of others
d) Promotes commitment and loyalty among people in the organization
e) Accepts and evaluates feedback of associates and stakeholders

III. INTERNAL/EXTERNAL INSTITUTIONAL AWARENESS (Intermediate)
a) Uses informal structures; can identify decision makers and influencers
b) Effectively uses both formal and informal channels or networks for acquiring information, assistance and accomplishing work goals

IV. PLANNING AND DELIVERING (Intermediate)
a) Efficiently executes and completes projects within set standards with no wasted resources, ahead of time, etc.
b) Delegates tasks fairly and considering others’ workloads and capability
c) Regularly reviews overall work schedules to ensure performance targets are met
d) Uses simple tools or methods to delineate project tasks, and identifies responsible staff, schedule, resources, and time frame based on project plan

TECHNICAL COMPETENCIES
I. MEDIA AND PUBLIC RELATIONS (Intermediate).
a) Maintains favorable public image for ECC by communicating programs and developing events and campaigns
b) Explores strategies to gain mileage with media and PR companies in the implementation of ECC’s special events and other related activities

II. ARTISTIC SKILLS (Advanced)
a) Reviews requests for drawing/illustration and recommends approval from requesting parties
b) Recommends enhancement and/or changes in design and concept based on the desired outcome of artwork to be produced and published

III. MESSAGE DEVELOPMENT AND DELIVERY (Basic)
a) Knowledge of the production, communication and dissemination of information and ideas via written, oral, electronic, and visual media
b) Analyzes information needs, develops an information plan and determines appropriate communications materials to meet these needs

IV. PROVIDING SUPPORT AND SERVICES (Expert)
a) Supports others in managing their tasks/responsibilities by providing information or resources
b) Proactively overcomes obstacles in service/support delivery by finding alternate ways in meeting internal stakeholders’ needs
c) Demonstrates initiative in supporting the team by keeping abreast of their initiatives, situations, and needs

1 – SECRETARY II

Employment Status: Permanent
Plantilla Item No.: 10
Job Grade: 7-1
Monthly Salary: PHP 21,129 + 2,000 PERA
Education: Completion of 2 years studies in college
Experience: 1 Year Relevant Experience
Training: 4 Hours of Relevant Training
Eligibility: Career Service (Subprofessional) First Level Eligibility
Place of Assignment: ECC Head Office – Makati

REQUIRED COMPETENCIES:
I. ANALYTICAL THINKING (Intermediate)
a) Identifies the cause-and-effect relationship between two aspects of a situation
b) Separates situations into two parts: pros and cons
c) Sorts out a list of tasks in order of importance
d) Demonstrates the ability to determine if data gathered are accurate and meet stated objectives

TECHNICAL COMPETENCIES
I. PROVIDING SUPPORT AND SERVICES (Intermediate)
a) Respects negotiated deadlines and keeps others informed of the progress or unpreventable delays related to the delivery of services.
b) Accurately determines priorities in light of urgent tasks and deadlines

II. RECORDS MANAGEMENT (Intermediate)
a) Understands the legal and regulatory framework for records management in the Commission
b) Contributes to the development and implementation of institutional responses to changes in legislation or regulations directly affecting the management of records
c) Advises on and implements new records management policies and classification systems
d) Ensures that all documents are maintained in a manner compliant with organizational policies as well as laws

III. COMPUTER LITERACY (Intermediate)
a) Uses and creates databases and performs basic database operations such as editing records, creating new database, setting field attributes, using pivot table, etc.
b) Shows proficiency in using highly specialized and job-specific software
c) Displays knowledge and understanding of the different stages of software development life cycle

1 – Reproduction Machine Operator III

Employment Status: Permanent
Plantilla Item No.: 20
Job Grade: 5-7
Monthly Salary: PHP 19,064 + 2,000 PERA
Education: Elementary School Graduate
Experience: None required
Training: None required
Eligibility: None required (M.C. 11, s. 1996 – Cat. III)
Place of Assignment: ECC Head Office – Makati

REQUIRED CORE COMPETENCIES:
I. ANALYTICAL THINKING (Basic)
a) Breaks problems into simple lists of tasks or activities without assigning values
b) Makes a list of items in no particular order or set of priorities

II. INITIATIVE (Basic)
a) Recognizes and reacts to present opportunities
b) Demonstrates courage and a “can do” attitude

III. PROFESSIONALISM (Basic)
a) Works without supervision, appears confident in person, presents oneself strongly
b) Monitors own performance and improve it if current status does not match the ideal or agreed expectations
c) Ensures that outputs produced and work performed are within set standards and comply with specifications
d) Seeks for instruction or clarification on tasks or work to ensure accurate and timely production of outcome or results

ORGANIZATIONAL COMPETENCIES
I. EFFECTIVE COMMUNICATION SKILLS (Basic)
a) Communicates in a way that is accurate, timely and easy to understand regardless of medium
b) Shares information in an open and honest way Provides adequate, accurate and relevant information to stakeholders within and outside the organization

II. EFFECTIVE INTERPERSONAL RELATIONS (Basic)
a) Relates to people in an open, friendly and professional manner Recognizes and manages difficult relationships
b) Demonstrates an ability to meet and socialize with people at all levels
c) Maintains cooperative work relationships within the organization by building trust and respect
d) Makes a conscious effort to have informal or casual contacts with stakeholders, staff and colleagues

III. INTERNAL/EXTERNAL INSTITUTIONAL AWARENESS (Basic)
a) Has basic understanding of the workings of the organization, their functions as well as objectives
b) Demonstrates awareness of formal and informal structures of ECC as an organization
c) Recognizes and uses formal structure, rules, processes, methods or operations to accomplish work

IV. PLANNING AND DELIVERING (Basic)
a) Efficiently executes and completes projects within set standards with no wasted resources, ahead of time, etc.
b) Delegates tasks fairly and considering others’ workloads and capability
c) Regularly reviews overall work schedules to ensure performance targets are met
d) Uses simple tools or methods to delineate project tasks, and identifies responsible staff, schedule, resources, and time frame based on project plan

TECHNICAL COMPETENCIES
I. RECORDS MANAGEMENT (Basic)
a) Acquires sound knowledge of records management theories and practices including current standards and recognized best practices
b) Uses simple methods to design, set up, and maintain the records systems, retention and disposal schedules, indexing and classifying records

II. PROVIDING SUPPORT AND SERVICES (Basic)
a) Ensures that services are delivered in a manner that suits the needs of the team in accordance to the work standards set by ECC
b) Asks questions in order to clarify the needs and requirements associated with team or section’s deliverables

III. EQUIPMENT, MATERIALS AND SUPPLIES MANAGEMENT (Basic)
a) Inventories, operates, maintains, troubleshoots, and resolves minor problems and service requirement for a variety of office equipment
b) Acts as liaison with vendors and service providers
c) Updates Procurement team on property record exchanges (e.g., arrival, deployment or return of property assigned, changes to defined users, and changes in location of property due to office/location transfer

1 – CLERK III

Employment Status: Permanent
Plantilla Item No.: 22-1
Job Grade: 5-5
Monthly Salary: PHP 17,905 + 2000 PERA
Education: Completion of 2 years studies in college
Experience: None required
Training: None required
Eligibility: CS Sub-Professional or 1st Level Eligibility
Place of Assignment: ECC Head Office – Makati

REQUIRED COMPETENCIES:
I. ANALYTICAL THINKING (Basic)
a) Breaks problems into simple lists of tasks or activities without assigning values
b) Makes a list of items in no particular order or set of priorities

II. INITIATIVE (Basic)
a) Recognizes and reacts to present opportunities
b) Demonstrates courage and a “can do” attitude

II. EFFECTIVE INTERPERSONAL RELATIONS (Basic)
a) Relates to people in an open, friendly and professional manner
b) Demonstrates an ability to meet and socialize with people at all levels
c) Maintains cooperative work relationships within the organization by building trust and respect
d) Makes a conscious effort to have informal or casual contacts with stakeholders, staff and colleague

IV. PLANNING AND DELIVERING (Basic)
a) Adheres to work standards, guidelines and procedures pertinent to project management such as use of resources, reporting on progress, etc.
b) Effectively prioritizes and schedules one’s own work objectives and targets based on cascaded or assigned work priorities

TECHNICAL COMPETENCIES
I. EQUIPMENT, MATERIALS AND SUPPLIES MANAGEMENT (Basic)
a) Inventories, operates, maintains, troubleshoots, and resolves minor problems and service requirement for a variety of office equipment
b) Acts as liaison with vendors and service providers
c) Updates Procurement team on property record exchanges (e.g., arrival, deployment or return of property assigned, changes to defined users, and changes in location of property due to office/location transfer

II. RECORDS MANAGEMENT (Basic)
a) Acquires sound knowledge of records management theories and practices including current standards and recognized best practices
b) Uses simple methods to design, set up, and maintain the records systems, retention and disposal schedules, indexing and classifying records

III. PROVIDING SUPPORT AND SERVICES (Basic)
a) Ensures that services are delivered in a manner that suits the needs of the team in accordance to the work standards set by ECC
b) Asks questions in order to clarify the needs and requirements associated with team or section’s deliverables

Interested and qualified applicants should signify their interest in writing. Attach the following documents to the application letter and send a scanned copy to the email address below not later than May 16, 2024.

1. Fully accomplished Personal Data Sheet (PDS) with recent passport-sized picture (CS Form No. 212, Revised 2017) and Work Experience Sheet which can be downloaded at www.csc.gov.ph;
2. Performance rating in the present position for one (1) year (For Government Employees Only);
3. Photocopy of certificate of eligibility/rating/license; and

QUALIFIED APPLICANTS are advised to send through email their application to:
Atty. Kaima Via B. Velasquez
Executive Director
4th and 5th Floors, ECC Bldg. 355 Sen. Gil Puyat. Ave., Makati City
[email protected]

APPLICATIONS WITH INCOMPLETE DOCUMENTS SHALL NOT BE ENTERTAINED.

“ECC is an equal employment opportunity employer. All employment is decided on the applicants’ qualifications, merit, and fitness to the position applied for. ECC does not tolerate discrimination based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, or any other basis covered by applicable laws.”